Every date inquiry, answered.
An AI receptionist for event venues answers inquiry calls, captures the date, guest count and type of event, and books site tours while the caller is still interested. Couples and planners often call several venues in one evening. Voxgard picks up in about 0.3 seconds, day and night, in 32 languages. It answers from what you loaded: capacity for each room, catering rules, parking, whether you allow outside vendors, and the package prices you set. It books tours into Google Calendar or Calendly and texts the confirmation from your number. It does not hold or confirm a date on its own; availability questions go to your events manager with the details in the summary. On Standard, leads sync to your CRM and get automated SMS follow-ups after the call. Plans start at $249 a month, and the free five-day pilot runs on your real calls with no credit card.
Updated September 2026What your callers
ring about.
Date availability
Callers ask whether a Saturday in October is open.
Capacity and layout
Planners ask how many guests fit seated or standing.
Packages and pricing
Couples want to know what is included and what it costs.
Tours
People want to walk the space before they decide.
How the call sounds.
An example of the flow, shortened. The business is fictional.
VoxgardThanks for calling The Grain Hall. How can I help?
CallerWe’re getting married next fall and want to see your space. Can you fit 150 guests?
VoxgardYes, the main hall seats up to 180 for dinner. What date are you looking at?
CallerMaybe the second Saturday in October.
VoxgardI’ll pass that date to our events manager to check. Would you like to tour the hall this weekend? Saturday at 11 or Sunday at 1.
CallerSunday works.
VoxgardYou’re booked for Sunday at 1. I’ll text a confirmation from our number.
What it does
for you.
Inquiry details captured
Event type, date, guest count and budget arrive in the summary, so your manager replies with specifics.
Tours on the calendar
It books tours into Google Calendar or Calendly during the call and texts a confirmation.
Follow-ups that go out
On Standard, automated SMS follow-ups go out after calls, and leads sync with HubSpot, GoHighLevel, Salesforce, Zoho CRM or Pipedrive.
It does not hold dates, sign contracts or take deposits; it records the requested date and books a tour or a call with your events manager.
What it
costs.
Billed on minutes used. The same operator on every plan.
Basic · $249/month
300 call minutes included, then $0.55 a minute. One assistant, one call at a time. Recordings, transcripts, summaries, two-way SMS and MMS.
Standard · $549/month
1,000 call minutes included, then $0.35 a minute. Up to three assistants and three simultaneous calls, CRM integration, automated SMS follow-ups.
Enterprise · from $1,500
A custom minute pool, unlimited concurrency, custom integrations and a dedicated account manager.
SMS $0.05 and MMS $0.15 per message, never from your minutes. Month to month, 15% off yearly, and every plan starts with a free five-day pilot, no card. Full pricing and billing examples.
Event venues:
questions and answers.
It reads free and busy time to book tours, but it does not hold or confirm an event date. Your events manager does that.
Yes, from the packages and prices you loaded. It does not invent discounts.
Yes. Two-way SMS and MMS are on every plan, from the same number they called.
No. It does not take card payments on the call.
It does the job of both: it answers your business calls, takes messages and books appointments. A virtual receptionist is usually a person working remotely, and an answering service usually takes messages. Voxgard is AI: it picks up in about 0.3 seconds, day and night, and books straight into your calendar.
Forward your number or port it; nothing to install. Every plan starts with a free five-day pilot on your real calls, no credit card. How the pilot works.
Inquiries at 9 p.m.,
booked for a tour.Before they call the next venue.
Put the free five-day pilot on your inquiry line this week.